NORTH TEXAS AEROMODELERS

Section 1. The membership of the club shall be limited to persons with a valid AMA membership and upon payment of club dues. There shall be no initiation fee for new members.

Section 2. The annual dues, set by the membership, shall be payable in advance on or before the January meeting each year. The Treasurer shall notify members one month in arrears, and those whose dues are not paid by the regular meeting in April thereafter shall automatically be dropped from the membership of the club.

Section 3. Upon the signed recommendation by one member, seconded by another member and by three-fourths vote by ballot at the meeting, honorary life membership can be conferred upon an person who shall have rendered notable service to the club. An honorary member shall have none of the obligations of membership in the club, but shall be entitled to all privileges except to those of making motions, of voting, and of holding office.

Section 4. Any member wishing to resign from the club shall submit his/her resignation, in writing, to the Secretary, who shall submit it to the club officers for action. No member’s resignation shall be accepted until his dues are paid.

Section 5. Any member who ceases to have the qualification necessary for membership in AMA shall have his/her club membership terminated, subject to reinstatement upon reinstatement of eligibility

ARTICLE 4: OFFICERS

Section 1. The officers of the club shall be President, Vice-President, Secretary, and Treasurer. These officers, comprising the Executive Board, shall perform the duties prescribed by these bylaws and the Parliamentary Authority adopted by the club.

Section 2. At the regular meeting held in October a nominating committee of at least two members shall be appointed by the President. It shall be the duty of this committee to nominate candidates for the offices to be filled at the annual meeting in January. The nominating committee shall report at the regular meeting in November. Before the election at the annual meeting in January, additional nominations from the floor shall be taken.

Section 3. The officers shall be elected by ballot to serve for one year or until their successors are elected. Their term of office shall begin at the close of the annual meeting at which they were elected.

Section 4. No member shall hold more than one office at a time. Any member is eligible to serve in any office after he has been a dues paying member for six months.

Section 5. Duties of Officers

a) The President shall preside over the general business meetings and is ex-officio a member of all committees except the nominating committee. He shall be in charge of internal affairs, make meeting agendas, handle all non-business related matters at business meetings; i.e. films, speakers, etc. He shall be responsible for all club public relations, act as liaison between the club and the AMA and shall be responsible for presentation of committee reports. The President should not present himself in a bias manner at club meetings. He shall remain neutral on all issues. He should conform to the will of the membership.

b) The Vice-President is in charge of activities. He shall assume the duties of President in the Presidents absence, promote fellowship within the club, chair the Activity committee, serve on the Field committee and Auditing committee.

c) The Secretary shall record the minutes of club business meetings, publish and distribute club newsletters, make and maintain a club activity calendar and a club directory. It shall be the duty of the club Secretary to make sure all new members receive a membership packet that contains a copy of the club bylaws, a copy of the most recent newsletter, a copy of the field rules, a club directory, and a calendar of events. The Secretary shall also be responsible for a club printed material. It shall also be the duty of the Secretary to maintain a mailing list of all sanctioned activity participants to whom shall be sent fliers for future club sponsored sanctioned events. The Secretary shall not disavow the confidentiality of the person’s names on the list for his or anyone else’s personal gain without the express written consent of the Board.

d) The Treasurer shall be responsible for all financial matters. He shall keep and maintain the books, prepare a monthly financial statement to be presented at monthly Board and Business meetings, and prepare the annual budget as outlined in Article VI, Section 1. The Treasurer shall be responsible for the collection of the annual dues as outlined in Article III, Section 3, and shall collect all monies from club activities. The Treasurer shall serve on the Finance committee and the Ways and Means committee.

e) The Executive Board shall have general supervision of the affairs of the club between its business meetings, fix the hour and place of meetings, make recommendations to the club, and shall perform other such duties as are specified in these bylaws. The Executive Board shall be subject to the orders of the club, and none of its acts shall conflict with action taken by the club.

Section 6. Every officer is required to attend all business meetings. Should an officer be absent at two consecutive business meetings, or miss three business meetings during his term, said officer shall automatically be removed from office and a new officer shall be elected at that time.

ARTICLE V: MEETINGS

Section 1. The regular meetings of the club shall be held monthly with the date and time specified by the club officers. The meeting date and time shall be published in the Newsletter.

Section 2. Business meetings of the club shall be held quarterly (January, April, July, October) in conjunction with the regular meeting. The business meeting in January shall be known as the annual meeting and shall be for the purpose of electing officers, receiving reports of officers and committees and for any other business that may arise.

Section 3. Special meetings can be called by the President or by the club officers and shall be called upon the written request of three members of the club. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least three days notice shall be given.

Section 4. The members present at a meeting of the club shall constitute a quorum.

Section 5. The Executive Board shall meet on a regular basis to discuss procedures, business propositions, and any other matter concerning the smooth operation of the club and club meetings. Special meetings of the Board can be called upon a request by any officer. There is no set date for regular Board meetings.

ARTICLE VI: COMMITTEES

Section 1. A Finance committee composed of the Treasurer and one or more other members shall be appointed by the President promptly after the annual meeting. It shall be the duty of this committee to prepare a budget for the fiscal year beginning the first day of April, and to submit it to the club at its business meeting in April. The finance committee can from time to time submit supplements to the budget for the current fiscal year.

Section 2. An Activity committee, chaired by the Vice-President and one or more other members, shall be appointed by the President promptly after the annual meeting. It shall be the duty of this committee to plan a contest/activity roster for the club. This committee’s report shall be submitted to the club for its approval at its next business meeting in April. This committee, along with the Ways and Means committee, shall also provide logistical support for club activities.

Section 3. A Ways and Means committee composed of the Treasurer and one or more other members shall be appointed by the President promptly after the annual meeting. This committee shall be responsible for coming up with ideas for fund raisers. This committee, along with the Activities committee, shall also provide logistical support for club activities.

Section 4. The Auditing committee composed of the Vice-President and one or more other members shall be appointed by the President promptly after the annual meeting. The Auditing committee shall review the previous years’ books so that a workable base can be established for the current fiscal budget. Once a budget has been approved, the Auditing committee shall be dissolved until the next annual meeting.

Section 5. The Field committee composed of the Vice-President and one or more other members shall be appointed by the President promptly after the annual meeting. The Field committee shall be responsible for upkeep and general improvements of the field facilities.

Section 6. Such other committees, standing or special, shall be appointed by the President as the club shall from time to time deem necessary to carry on the work of the club.

ARTICLE VII: PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of order Newly Revised shall govern the club in all cases to which they are not inconsistent with these bylaws and any special rules of order the club may adopt.

ARTICLE VIII: AMENDMENT OF BYLAWS

These bylaws may be amended at any regular meeting of the club by two-thirds vote, provided the amendment has been submitted in writing at the previous regular meeting.

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Proposed North Texas Aeromodelers Bylaws Changes April 2008

A large change was made to the bylaws to clean up and reorganize the document but there is no mention of a Safety Officer and several committees are listed but not utilized.

This change proposal is about getting the Safety Officer entered into the document and a part of the Executive Board bringing the number on the board to 5. It’s also about removing the committees who are not active (although each can be resurrected if desired or needed by the President).

ARTICLE 4: OFFICERS

Change Section 1 to add Safety Officer

Section 1. The officers of the club shall be President, Vice-President, Secretary, Treasurer, and Safety Officer. These officers, comprising the Executive Board, shall perform the duties prescribed by these bylaws and the Parliamentary Authority adopted by the club.

Remove Activity Committee and Auditing Committee reference from duties of Vice President

Remove Finance committee and Ways and Means Committee reference from duties of Treasurer

Add duties of Safety Officer to Section 5

Section 5. Duties of Officers

b) The Vice-President is in charge of activities. He shall assume the duties of President in the Presidents absence, promote fellowship within the club, perform club audits and be a member of the Field Committee.

e) The Safety Officer shall promote club safety. He is required by AMA to have internet access to receive information concerning national safety issues. He or his appointee will be present at all club activities.

f) The Executive Board shall have general supervision of the affairs of the club between its business meetings, fix the hour and place of meetings, make recommendations to the club, and shall perform other such duties as are specified in these bylaws. The Executive Board shall be subject to the orders of the club, and none of its acts shall conflict with action taken by the club.

ARTICLE VI: COMMITTEES (sections 1-4 removed)

Section 1. The Field committee composed of the Vice-President and one or more other members shall be appointed by the President promptly after the annual meeting. The Field committee shall be responsible for upkeep and general improvements of the field facilities.

Section 2. Such other committees, standing or special, shall be appointed by the President as the club shall from time to time deem necessary to carry on the work of the club.